Privacy Policy

Irvine Editing Privacy and Data Protection Policy

Version 1.0 August 2022.

This page explains the privacy policy for this website and how I, Heather Irvine, trading as Irvine Editorial, will use and protect any information about you that you provide when you visit this website.

If you have any concerns about the data that I will hold please do get in touch so that I can reassure you as to its usage. It which will only be used in ways that are stated in this policy. 

Data Protection

1. Project-related files for works-in-progress (WIP) are stored on a password-protected computer to which only I have access.
2. All emails for ‘live’ projects are stored on a password-protected computer to which only I have access.
3. Files are backed up regularly to an external hard drive which is stored in a secure location and is also password protected.
4. All project-related files and all emails for completed projects are stored in a password-protected archive.
5. I have taken steps to protect the security of information on my mobile phone and external hard drives.
6. I have a security procedure in place that ensures all personal data is irretrievably wiped from all old devices before I dispose of them.

Personal Data

1. I collect your personal data (as defined under the GDPR) so that I can: respond to your enquiries; provide you with a service; and keep you up to date with new services/availability.
2. I keep your data while you are a client and after your project is completed (for tax purposes).
3. I collect your data directly (i.e. when you provide your details or join my mailing list).
4. I do not share your personal data with third parties unless I have asked for your permission to do so, or I am compelled by law to do so.
5. I will not sell, lease or distribute your personal information to third parties unless I am compelled by law to do so.
6. You can opt out of any marketing communications at any time by emailing me or using an unsubscribe link.
7. All new and existing clients are made aware of my Privacy and Data Protection Policy via links in my website and on the commencement of a service.

Your data protection rights

Under data protection law, you have rights including:

• Your right of access – You have the right to ask us for copies of your personal information. 
• Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete. 
• Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances. 
• Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances. 
• Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.
• Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact me at heather@irvineditorial.com if you wish to make a request.

How to complain

If you have any concerns about my use of your personal information, you can make a complaint to me at heather@irvinediting.com.

You can also complain to the ICO if you are unhappy with how I have used your data.

Cookies

A cookie is a small file which is placed on a computer’s hard drive, or in the browser memory, to make a website work, or work more efficiently for returning visitors.

This website uses cookies for the following functions:

• Google Analytics

This website uses Google Analytics to record visitor trends. Google Analytics uses a cookie to track which pages are accessed. The cookie does not contain information that can be used to identify you, but it does use your computer’s IP address to determine where in the world you are accessing the site from, and to track your page visits within the site.

• Third-party content – From time to time, I may embed external content or links from third-party websites (e.g. Facebook, Twitter, YouTube) within this website. These websites may utilise cookies and the privacy policy that will apply to such third-party content will be that published on the website of that third-party content provider.
• Enabling/disabling cookies – You have the ability to accept or decline cookies by modifying the settings in your browser. However, this website may not function correctly if cookies are disabled.
• Changes to the cookies policy – If this policy changes in any way, I will update this page. Please revisit this page regularly to ensure that you are always aware of what information this website collects and which cookies it uses.